HQS 620 Topic 3 Assignment: Project Charter Template

HQS 620 Topic 3 Assignment: Project Charter Template – Step-by-Step Guide

The first step before starting to write the HQS 620 Topic 3 Assignment: Project Charter Template, it is essential to understand the requirements of the assignment. The first step is to read the assignment prompt carefully to identify the topic, the length and format requirements. You should go through the rubric provided so that you can understand what is needed to score the maximum points for each part of the assignment. 

It is also important to identify the audience of the paper and its purpose so that it can help you determine the tone and style to use throughout. You can then create a timeline to help you complete each stage of the paper, such as conducting research, writing the paper, and revising it to avoid last-minute stress before the deadline. After identifying the formatting style to be applied to the paper, such as APA, you should review its use, such as writing citations and referencing the resources used. You should also review how to format the title page and the headings in the paper.

How to Research and Prepare for HQS 620 Topic 3 Assignment: Project Charter Template

The next step in preparing for your paper is to conduct research and identify the best sources to use to support your arguments. Identify the list of keywords from your topic using different combinations. The first step is to visit the university library and search through its database using the important keywords related to your topic. You can also find books, peer-reviewed articles, and credible sources for your topic from PubMed, JSTOR, ScienceDirect, SpringerLink, and Google Scholar. Ensure that you select the references that have been published in the last words and go through each to check for credibility. Ensure that you obtain the references in the required format, for example, in APA, so that you can save time when creating the final reference list. 

You can also group the references according to their themes that align with the outline of the paper. Go through each reference for its content and summarize the key concepts, arguments and findings for each source. You can write down your reflections on how each reference connects to the topic you are researching about. After the above steps, you can develop a strong thesis that is clear, concise and arguable. Next you should create a detailed outline of the paper so that it can help you to create headings and subheadings to be used in the paper. Ensure that you plan what point will go into each paragraph.

How to Write the Introduction for HQS 620 Topic 3 Assignment: Project Charter Template

The introduction of the paper is the most crucial part as it helps to provide the context of your work, and will determine if the reader will be interested to read through to the end. You should start with a hook, which will help capture the reader’s attention. You should contextualize the topic by offering the reader a concise overview of the topic you are writing about so that they may understand its importance. You should state what you aim to achieve with the paper. The last part of the introduction should be your thesis statement, which provides the main argument of the paper.

How to Write the Body for HQS 620 Topic 3 Assignment: Project Charter Template

The body of the paper helps you to present your arguments and evidence to support your claims. You can use headings and subheadings developed in the paper’s outline to guide you on how to organize the body. Start each paragraph with a topic sentence to help the reader know what point you will be discussing in that paragraph. Support your claims using the evidence conducted from the research, ensure that you cite each source properly using in-text citations. You should analyze the evidence presented and explain its significance and how it connects to the thesis statement. You should maintain a logical flow between each paragraph by using transition words and a flow of ideas.

How to Write the In-text Citations for HQS 620 Topic 3 Assignment: Project Charter Template

In-text citations help the reader to give credit to the authors of the references they have used in their works. All ideas that have been borrowed from references, any statistics and direct quotes must be referenced properly. The name and date of publication of the paper should be included when writing an in-text citation. For example, in APA, after stating the information, you can put an in-text citation after the end of the sentence, such as (Smith, 2021). If you are quoting directly from a source, include the page number in the citation, for example (Smith, 2021, p. 15). Remember to also include a corresponding reference list at the end of your paper that provides full details of each source cited in your text. An example paragraph highlighting the use of in-text citations is as below:

The integration of technology in nursing practice has significantly transformed patient care and improved health outcomes. According to Smith (2021), the use of electronic health records (EHRs) has streamlined communication among healthcare providers, allowing for more coordinated and efficient care delivery. Furthermore, Johnson and Brown (2020) highlight that telehealth services have expanded access to care, particularly for patients in rural areas, thereby reducing barriers to treatment.

How to Write the Conclusion for HQS 620 Topic 3 Assignment: Project Charter Template

When writing the conclusion of the paper, start by restarting your thesis, which helps remind the reader what your paper is about. Summarize the key points of the paper, by restating them. Discuss the implications of your findings and your arguments. End with a call to action that leaves a lasting impact on the reader or recommendations.

How to Format the Reference List for HQS 620 Topic 3 Assignment: Project Charter Template

The reference helps provide the reader with the complete details of the sources you cited in the paper. The reference list should start with the title “References” on a new page. It should be aligned center and bolded, in sentence sentence care. The references should be organized in an ascending order alphabetically and each should have a hanging indent. If a source has no author, it should be alphabetized by the title of the work, ignoring any initial articles such as “A,” “An,” or “The.” If you have multiple works by the same author, list them in chronological order, starting with the earliest publication. 

Each reference entry should include specific elements depending on the type of source. For books, include the author’s last name, first initial, publication year in parentheses, the title of the book in italics, the edition (if applicable), and the publisher’s name. For journal articles, include the author’s last name, first initial, publication year in parentheses, the title of the article (not italicized), the title of the journal in italics, the volume number in italics, the issue number in parentheses (if applicable), and the page range of the article. For online sources, include the DOI (Digital Object Identifier) or the URL at the end of the reference. An example reference list is as follows:

References

Johnson, L. M., & Brown, R. T. (2020). The role of telehealth in improving patient outcomes. Journal of Nursing Care Quality, 35(2), 123-130. https://doi.org/10.1097/NCQ.0000000000000456

Smith, J. A. (2021). The impact of technology on nursing practice. Health Press.

HQS 620 Topic 3 Assignment: Project Charter Template Instructions

The purpose of this assignment is to create a project charter with a work breakdown structure. Select one case study in Chapter 8 of the textbook from the following options: Case Study: Nurse Manager or Case Study: Informatics Nurse Specialist (INS).  The case study you select in this topic will be used throughout the course to complete the assignments in Topics 3-7.

Review Figure 3.2 “Project Charter Content” from Chapter 3 in the textbook. Use this as a model to complete the “Project Charter Template” located in the topic Resources folder. You will complete the template as if you are the project manager. The project charter will serve as a statement of work for the case study you selected in Chapter 8 of the textbook. Have a look at HQS 620 Topic 4 DQ 1.

This assignment requires one or two scholarly resources.

Prepare Part 2 of the template according to the guidelines found in the APA Style Guide, located in the Student Success Center. An abstract is not required. 

This assignment uses a rubric. Please review the rubric prior to beginning the assignment to become familiar with the expectations for successful completion.

You are required to submit this assignment to LopesWrite. A link to the LopesWrite technical support articles is located in Class Resources if you need assistance.

HQS-620-RS-ProjectCharterTemplate.docx

HQS 620 Topic 3 Assignment: Project Charter Template Example

Project Charter Template

Part 1: Project Charter

Project Title: Electronic Medical Record Implementation and Data Entry Support
Project Start Date: 1st July 2023                    Projected Finish Date: 31st December 2023
Project Manager: Name: Julie Email: junesmth@gmail.com
Background/Need/Justification: The hospital plans to shift from traditional methods to digital data collection, analysis, and presentation methods. The need is to ensure integrated and patient-centered care delivery. Electronic health records help ensure patient health information safety, increase care efficiency by improving access to patient health information, and improve care quality (Atasoy et al., 2019). Change implementation in any facility can face resistance, and these measures to present resistance and facilitate successful implementation are necessary. According to Nilsen et al. (2019), introducing technologies or new processes may face resistance due to knowledge gaps. Staff education and incorporation in the change will be necessary for quality and desired outcomes in the facility. Most staff do not know how to use electronic health records, and some are reluctant to adopt the change. In addition, staff involvement in project implementation has been identified as an effective strategy for promoting successful implementation and collaboration among the nursing staff (Nilsen et al., 2020). A part of the nursing staff will also be assigned specific roles in the project’s implementation for easier project integration and implementation hence the need for training and support. Thus, the informatics nurse specialist, June, has been appointed to lead these roles in facilitating the change’s implementation.
Project Objective(s): The project objectives include: 1. Facilitate the shift from traditional methods of data collection, analysis, and storage to the integration of electronic health records 2. Increase care delivery efficiency in the facility 3. Incorporate perspectives from interprofessional teams to facilitate change and improve collaboration and care coordination in the facility
Applicable Industry Standards: HIPAA and HITECH regulatory standards on the quality of safety. The EHR technology selected should ensure healthcare data’s safety, confidentiality, and security.
Budget Information: The total budget for implementing an electronic health record system is $120000, considering the results of the Health Affairs survey. The cost of educating staff will be $100,000. Computers should be purchased to support the technologies implementation at least 40 computers, each $800, hence $32000. The hospitals have active Information Technology support staff and adequate trainers; hence no costs are incurred in hiring new staff. The maintenance costs will be $80000 annually.
Deliverables: Project charter Project scope Project objectives and activities Software application (deployed and functional electronic health records system) Presentation of resources and other recommendations
Risks and/or Potential Issues: Resistance from the staff impeding change implementation Technological structure breakdown- Poor supporting infrastructure System downtime and unreliability hence the need for contingency planning
Project Timeline:
Key milestones	Team Member Responsible	Planned Target Date	Actual Date
Needs assessment of the current state and	June, INS	30th July 2023
Project scope and charter documents development	Susan P. -Chief Nurse Informatics Officer	30th July 2023
Staff training, feedback collection, and feedback integration into the project	Moses. K.-	30th August 2023
EHR installation and testing of software	Moses. K	30th August 2023
EHR patient data entry- monitoring and evaluation survey report	Larry P.	30th December 2023
Project Team: Roles and Responsibilities:
Position: Project Manager- Julie, J.	Position: Financial Director- Susan. P.	Position: IT Director- Larry, P.	Position: Logistics Director-Nurse June
Project planning	Establishing short and long-term goals	Budget and financial management assistance	Needs assessment to determine the current state
Stakeholder management	Preparing specific implementation plans	Advising the group on the best technology (features and regulatory compliance) to select	Developing goals and objectives for the EHR implementation project plan
Team leadership- oversees significant project activities.	Preparing the budget with the CFOs help	Installation and testing of the new technology	Developing the work breakdown structure
Risk assessment and management	Ensure the presence of a functional system in the healthcare facility	Implement staff training and education to help support EHR implementation	Oversee staff education on the new technology
Oversee project closure by confirming the presence of all deliverables, approval, and handing to stakeholders.	Ensure an effective project closing plan	Regular evaluation and maintenance of the new technology	Resources assessment and preparation and presentation of recommendations report of personnel and training required
Approval/Review Committee:
Name and Signature	Role	Position	Contact Information
Mark. S.	Ensuring deliverables meet required standards and adhere to protocols and standards in the organization. Review project documentation, conduct audits, and provide improvement feedback.	Quality Assurance Representative	marks@mcmedicalcenter.com
Joe. J.	Ensuring all project activities, contracts, and agreements meet the legal and regulatory requirements/standards	Legal compliance representative	joej@mcmedicalcenter.com
Susan P. -CNIO	Represent the interests of the respective departments	Medical-Surgical Unit Matron- functional manager	susanp@mcmedicalcenter.com
Dan. M.	Provision of insight and technical advice and contribute to the decision-making process	Project subject matter expert	danm@healthcaretechsolutions.com
Julie J.	Liaison between the committee and the project team	Project Manager	juliej@ mcmedicalcenter.com

Part 2- Project Charter Narrative

Projects in healthcare require various modifications because of the sensitivity of healthcare projects which deal with projects. Unlike other sectors with trial-and-error rooms, healthcare projects require caution and precision to prevent any possible harm to human life. This essay explores the steps in initiating and designing healthcare projects and the influence of authority gradients on healthcare projects. It also explores strategies for identifying and managing overlap in team member roles in healthcare.

Steps Involved in Initiating and Designing a Project in a Health Care Setting

The first step in designing and initiating a project in the healthcare setting is identifying the need or a problem that will be the project’s focus. The second step is defining the project objectives and goals that are smart and that align with the organization’s directional strategies. The third step is conducting a feasibility assessment to determine the project’s suitability based on available resources, timeline, and potential risks and constraints (Sipes, 2019). The next step is forming a project team responsible for implementing the project.

The team must have the necessary skills to perform all tasks with expertise. The next step is stakeholder analysis and engagement. It is vital to identify project stakeholders and engage them accordingly. Conducting a needs assessment to get insight into the institution’s readiness is necessary. Creating a project plan and charter follows, and approval by the approval committee of the plan follows the step. After approval of the project plan, all relevant project documentations are prepared and shared with team members and stakeholders to guide them through the project’s implementation (Sipes, 2019).

Influence of Authority Gradient on Team Selection and Formulation

Authority gradients influence team selection and formulation. The authority gradient refers to how power is distributed in a project (hierarchical). Authority gradients tend to favor individuals high on the authority ladder, whereas individuals already in leadership are appointed team members and significantly involved. In contrast, junior managers or staff are hardly involved (Sipes, 209). Authority gradients thus affect team selection and composition in projects.

Within these projects, there is a power imbalance where team members in authority dominate other team members despite having distinct roles in the project (Hurley & Hutchinson, 2020). The effects are also felt in team culture where members perceive power inclination to some team members. They assert their authority even in the project, which can hinder progress. Communication challenges and power imbalance are thus common influences of authority gradient.

Generally, project team members should share similar authority given their significance, and power imbalance can affect projects negatively. Healthcare quality and safety considerations require projects to consider the perspectives of all workers. The nurses and other care providers directly involved in patient care provide vital perspectives considering their roles and responsibilities. Thus, authority gradients on team selection and formulation can negatively affect care quality and patient safety hence the need for change.

Authority Gradients Influence on Team Work and Patient Safety in Health Care Setting

Authority gradients can create communication barriers in project teams, leading to missed critical information and potential errors in patient care (Hurley & Hutchinson, 2020). Authority gradients also limit team collaboration, which is significant for delivering high-quality and safe patient care. Team morale and motivation are significant in healthcare projects. Hurley and Hutchinson (2020) note that hierarchy and authority gradient negatively affect team morale and motivation when team members are undervalued or excluded in decision-making.

The effect is poor teamwork and collaboration and unreliable decisions that negatively affect patient safety due to their dependence on a few individuals. The effects are a lack of diversified perspectives and can exclude vital information from the care implementors, as Fernandopulle (2021) states. Thus, authority gradients significantly influence team and patient safety in healthcare settings.

Strategies for Identifying and Managing Overlap in Team Member Roles and Accountabilities in a Healthcare Setting

Role clarification and alignment are effective strategies for identifying and managing project role overlaps (Ngqwala &Ballard, 2020). The strategy entails a critical job analysis to determine every member’s role and responsibility and define these roles. The project manager can create a roles and responsibilities inventory or role map that helps ensure all team members have distinct roles. The team members are also assigned roles based on their skills and confidence, and role collaboration with adequate communication is sometimes possible.

Clear communication through multiple channels also ensures. Another strategy is implementing a responsibility Assignment Matric (RAM) or RACI chart. According to Suhanda and Pratami (2021), the RACI chart identifies project tasks and maps them to the team’s responsible individuals, improving clarity and eliminating role overlap. The strategy also allows the project manager to monitor project implementation and act accordingly, as Suhanda and Pratami (2023) state.

Benefits and Challenges of the Strategies

One of the benefits of role clarification and alignment is efficiency and productivity. Each team member receives roles and responsibilities are areas of expertise hence problems in activity navigation. Clear communication in this strategy also eliminates role confusion and improves outcomes. The strategy equates to the division of labor and specialization in project management hence its significance. One of the significant challenges to this strategy is resistance or reluctance from the team members to accept changes in their roles.

According to Jarrahi et al. (2020), autonomy in the project management team is significant, and such an intervention may be seen as a breach of role autonomy, increasing resistance. One of the benefits of a RACI chart is clarity and accountability, as the strategy shows each member’s roles and responsibilities in the specific project tasks (Suhanda & Pratam, 2021). However, a RACI chart is comprehensive, and its preparation requires time, resources, and knowledge of the entire project, which can take time. Implementing these two projects can help manage team member roles and prevent role and accountability overlap, which can affect project success.

Conclusion

Project initiation and design is a significant phase in project management, and following the steps outlined above dramatically influences the success of healthcare projects. Authority gradient tends to favor individuals already in leadership positions for project management positions. The effects in healthcare include a lack of involvement of the junior staff, leaving out vital perspectives. In addition, the power imbalance in these teams can also affect their success. Strategies to ensure entire team engagement are thus necessary. A RACI chart and role clarification and alignment can help prevent role and accountability overlap in healthcare projects and promote the success of healthcare teams.

References

Atasoy, H., Greenwood, B. N., & McCullough, J. S. (2019). The digitization of patient care: a review of the effects of electronic health records on health care quality and utilization. Annual Review Of Public Health, 40, 487–500. https://doi.org/10.1146/annurev-publhealth-040218-044206

Fernandopulle, N. (2021). To what extent does hierarchical leadership affect healthcare outcomes? Medical Journal of the Islamic Republic of Iran, 35, 117. https://doi.org/10.47176/mjiri.35.117

Hurley, J., & Hutchinson, M. (2020). Hierarchy and medical error: Speaking up when witnessing an error. Safety Science, 125, 104648. https://doi.org/10.1016/j.ssci.2020.104648

Jarrahi, M. H., Sutherland, W., Nelson, S. B., & Sawyer, S. (2020). Platformic management, boundary resources for gig work, and worker autonomy. Computer Supported Cooperative Work (CSCW), 29, 153–189. https://doi.org/10.1007/s10606-019-09368-7

Ngqwala, N. S., & Ballard, H. H. (2020). Leadership Imperatives for Local Government Service Delivery. Administratio Publica, 28(2), 118-131. https://doi.org/10.10520/ejc-adminpub-v28-n2-a8

Nilsen, P., Schildmeijer, K., Ericsson, C., Seing, I., & Birken, S. (2019). Implementation of change in health care in Sweden: a qualitative study of professionals’ change responses. Implementation Science, 14, 1-11. https://doi.org/10.1186/s13012-019-0902-6

Nilsen, P., Seing, I., Ericsson, C., Birken, S. A., & Schildmeijer, K. (2020). Characteristics of successful changes in health care organizations: an interview study with physicians, registered nurses, and assistant nurses. BMC Health Services Research, 20, 1-8. https://doi.org/10.1186/s12913-020-4999-8

Sipes, C. (2019). Project Management for the Advanced Practice Nurse. Springer Publishing Company.

Suhanda, R. D. P., & Pratami, D. (2021). RACI matrix design for managing stakeholders in a project case study of PT. XYZ. International Journal of Innovation in Enterprise System, 5(02), 122-133. https://doi.org/10.25124/ijies.v5i02.134

Tanwar, S., Parekh, K., & Evans, R. (2020). Blockchain-based electronic healthcare record system for healthcare 4.0 applications. Journal of Information Security and Applications, 50, 102407. https://doi.org/10.1016/j.jisa.2019.102407